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FreelanceToolKitFree

Project Pricing Calculator

Build a fixed project price from time, costs, contingency, and target profit.

Your numbers

Money fields and results use USD. Reference conversions use cached public exchange-rate data.

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Results update automatically

Suggested project price

$9,344

Based on the values entered · USD

Labor cost$6,000
Direct costs$500
Contingency allowance$975
Planned profit$1,869

Exchange rates come from Frankfurter public market data and are estimates. Latest published date: 2026-06-23.

How to use it

A useful estimate starts with honest inputs

Fixed-price work needs room for uncertainty, direct costs, and profit—not just delivery hours.

Enter your figures

Use realistic values from your own work and records.

Review the estimate

Read the supporting breakdown, not only the headline.

Adjust your assumptions

Test a conservative and an optimistic scenario.

Methodology

How the calculation works

The calculator combines labor and direct costs, adds a contingency allowance, then applies profit margin to the final selling price rather than simply marking up cost.

Practical example

Putting the estimate in context

An 80-hour project at an internal rate of 75 has 6,000 in labor cost. Adding direct costs, contingency, and margin produces a price that protects delivery and profit.

Formula

Fixed project price

((Hours × internal rate) + direct costs) × contingency factor ÷ (1 - profit margin)

Margin calculated on selling price is different from a simple cost markup. Use the same method consistently.

Common mistakes

  • Pricing before scope is documented.
  • Forgetting review rounds, meetings, or handover.
  • Using contingency as a substitute for change-request rules.

Better inputs

Tips for a more useful result

  • Write scope assumptions into the proposal.
  • Use contingency for uncertainty, not hidden scope.
  • Price change requests separately.

Learn the context

Related guides

Common questions

About this calculator

Is the project pricing calculator free?

Yes. It is free to use, requires no account, and your entries stay in your browser.

How accurate is this estimate?

The result is a planning estimate based on the values you provide. Taxes, local rules, and individual circumstances can change the real outcome.

Does FreelanceToolKit store my financial data?

No. This calculator runs in your browser and does not send your entries to a server.

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